Optima Werkz PDPA
This Data Protection Policy outlines how the Personal Data collected will be managed by Optima Werkz Pte Ltd in accordance with the Personal Data Protection Act 2012 (“PDPA”) including the purposes for which such Personal Data may be collected, used or disclosed Optima Werkz Pte Ltd and its related corporations (hereas, “OW”). This Data Protection Policy will form a part of the terms and conditions governing the relationship of OWs’ clients (“Clients”) with OW and should be read in conjunction with such terms and conditions in all other agreements between the Clients and OW (“Terms and Conditions”). In the event of any conflict or inconsistency between the provisions of this Data Protection Policy and the Terms and Conditions, the provisions of the Terms and Conditions shall prevail to the fullest extent permissible by law. This Data Protection Policy supplements but does not supersede nor replace any other consents which may have been previously provided to OW or any other rights of collection, use or disclosure under the Terms and Conditions nor does it affect any rights that OW may have at law in connection with the collection, use and/or disclosure of the Personal Data. Nothing herein is to be construed as limiting any of these other rights. OW may amend and vary this Data Protection Policy from time to time and that upon notification of such amendment, the contents thereof shall take effect from the date specified in such notice.
• Personal Data
In this Data Protection Policy, “Personal Data” refers to any data, whether true or not, about an individual who can be identified (a) from that data or (b) from that data and other information to which OW has or is likely to have access.
• Collection of Personal Data
a. From time to time, OW may collect from (a) the Clients, (b) any person authorised by Clients, (c) third parties including Relevant Individuals (defined below) and/or (d) publicly available sources, the following data and information:
• Personal Data about the Client’s beneficial owners, partners, directors, officers or authorized signatories, representatives, employees, customers, guarantors, other security providers and other natural persons related to the Client or connected to the Facilities (as defined below) (collectively all of the foregoing who are natural persons “Relevant Individuals”). Such Personal Data may include names, identification particulars, date of birth, contact details, transaction patterns, background (which may possibly include financial, career, education and family background);
•Information and data generated in the ordinary course of the business relationship with OW, for example when a Relevant Individual arranges credit facilities and other products and related services (collectively, “Facilities” on behalf of the Client or offers to provide guarantee or securities for the Facilities, or when the Client applies for the Facilities;
• Information from cookies, or other technologies deployed for analysis of visits to websites or the use of any
information technology application of OW.
2.1Personal Data of a Relevant Individual may be processed, kept, transferred or disclosed in and to any country as OW considers appropriate, in accordance with the PDPA.
2.2 Where the Personal Data of the Relevant Individual is submitted by the Client (or any person on the Client’s behalf), the Client must obtain the consent of such Relevant Individual to OW collecting, using and disclosing his or her Personal Data for the Purposes set out below. By providing the Personal Data to OW, the Client undertakes, represents and warrants that:
a. it has notified and obtained the consent of the Relevant Individual for OW to collect, use, disclose and process the Personal Data for the Purposes set out below and it has retained the proof of such notification and consent which will be provided to OW upon OW’ request;
b. it has validly acted for and on behalf of such Relevant Individual in disclosing such Personal Data to OW and for OW to collect, use, disclose and process the Personal Data for the Purposes set out below; and,
c. it will inform such Related Individual who wish to access, correct, or withdraw consent in relation to his/her Personal Data provided to OW of this Personal Data Protection Policy.
• Purposes for the Collection and Use of Personal Data OW may collect, use and/or process the Personal Data for, one or more of the following purposes:
• to process the application for the Facilities;
• to consider and make decisions whether to establish, provide or continue the Facilities for the Client;
• to provide, administer and maintain the Client’s Facilities;
• to prepare the relevant documentation in relation to the Client’s Facilities;
• to carry out or respond to any enquiries or instructions from the Client or the Relevant Individuals;
• to conduct credit checks or credit assessment on the Clients and/or the Relevant Individuals;
• to review and assess ongoing credit worthiness and standing of the Clients and/or the Relevant Individuals;
• for internal operational requirements (including credit and risk management, system or product development and planning, insurance, audit and administrative purposes) and to comply or meet OW internal policies and procedures;
• to carry out due diligence or other screening activities and background checks (including but not limited to those designed to combat financial crime, “know‐your customer”, anti‐money laundering, counter‐terrorist financing or anti‐bribery) in accordance with legal or regulatory obligations or as required by OW;
• to prevent, detect and investigate fraud, misconduct, any unlawful action or omission and analyzing and managing other commercial risks;
• to manage OW’ relationship with the Client and/or the Relevant Individuals;
• archival of documents and records for record keeping purposes;
• to comply with any applicable domestic and foreign laws, regulations, rules (including stock exchange rules), directives, orders, instructions and requirements from any local or foreign authorities including regulatory, governmental, tax and law enforcement authorities or other authorities.
• the recovery of any and all amounts owed or owing to OW;
• to enforce or defend the rights of OW, contractual or otherwise;
• to facilitate proposed or actual assignment or transfer of any part of business and/or asset of OW, or assignment, transfer, participation or sub‐participation in any of OW’ rights or obligations in respect of the Facilities; and
• any other purposes reasonably related to any of the above. (collectively, the “Purposes”)
• Disclosure of Personal Data
In carrying out one or more of the above Purposes, the Personal Data may be disclosed to the following parties (whether located within or outside Singapore) for the above Purposes or for processing in accordance to the above Purposes on a need to know basis:
• related corporations and affiliates of ‘OWs’ Group of Companies”;
• any director, officer, staff and relevant personnel of OW Group of Companies;
• any process agent to receive, accept and acknowledge the service of process in any legal proceedings;
• any agent, contractor or third-party service provider who provides operational services such as administrative, information technology, telecommunication or other services to OW for its business operations;
• any credit reference agency, credit information bureau, rating agency, business partner, insurer provider or insurance broker, bank or financial institution, and, in the event of default, to debt collection agencies;
• OW’s auditors and professional advisors including its solicitors;
• auditors of the Client or any entity in relation to the Facilities for the purpose of audit confirmation;
• any person or entity to whom OW is under an obligation or otherwise required to make disclosure pursuant to legal process or pursuant to any domestic or foreign legal and/or regulatory obligation or rules issued by stock exchange;
• regulators, law enforcement and government agencies;
• dispute resolution parties;
• any actual or proposed assignee or transferee of all or any part of the business and/or asset of OW or participant or sub‐participant or transferee of OW’ rights or obligations in respect of the Facilities;
• any party giving or proposing to give a guarantee or third-party security or guarantee or secure the Facilities or any party connected to the Facilities; and
• any person in connection with any of the Purposes.
• Withdrawal of Consent
The consent to use or disclose the Personal Data for any of the above Purposes can be withdrawn by the Relevant Individual at any time by reasonable notice in writing to OW pursuant to PDPA. However, depending on the circumstances and the nature or extent of the withdrawal of consent, such withdrawal of consent may result in OW’ inability to provide or continue to provide the Facilities to the Client and hence may result in the termination of the Facilities granted to the Client whereupon all monies including charges and expenses owing to OW shall be fully repaid or other consequences of a legal nature which may arise by virtue of the legal relationship with OW. OWs’ legal rights and remedies are expressly reserved in such event.
• Access and Correction of Personal Data
To the extent that the applicable law allows, the Relevant Individuals may request access to, and correction of, the Personal Data in relation to themselves. However, some Personal Data may be exempt from such access and correction rights in accordance with the PDPA. All requests for access to, and/or correction of, the Personal Data can be submitted to OWs’ Data Protection Officer via email address at firstname.lastname@example.org. Please note that OW has the right to charge a reasonable fee for the handling and processing of such requests.
• Retention of Personal Data
The Personal Data will be kept by OW only for as long as it is needed for the purposes for which it was collected and as required for business or to comply with legal, regulatory and internal requirements.
• Governing Law
This Data Protection Policy shall be governed by and construed in accordance with the laws of Singapore. Any dispute arising out of or in connection with this Policy including any question regarding its existence, validity or termination, shall be referred to and finally resolved by the Courts of the Republic of Singapore.
For any queries relating to the collection, use or disclosure of the Personal Data or for more information about this Data Protection Policy, please contact OWs’ Data Protection Officer at email@example.com. For the avoidance of doubt, where the Singapore personal data protection law permits an organization such as OW to collect, use, disclose or process Personal Data without consent, such permission granted by the law shall continue to apply and nothing herein is to be construed as limiting any of these rights. Where written permission is required by law or otherwise for any such disclosure by OW, the signing of the relevant documents, Personal Data consent form and/or other methods of consent notification, as well as in any other manner permitted by law shall constitute and be deemed to be sufficient written permission for such disclosure.